In order to insure that you will have enjoyable memories of your wedding and/or reception, please review the following information.
The wedding ceremony may take place inside the Queen City Hall, James E. Coleman Hall, or at the Family Group Shelter. Setup is included in the rental fee for the Halls. For the Family Group Shelter, the set-up fee of $300.00 includes tables and chairs for up to 100 people. You may provide your own set up at the Family Group Shelter at no charge.
For wedding receptions held in our Queen City Hall and James E. Coleman Hall, all food and beverage must be purchased from The Lodge with the exception of wedding cakes. ABSOLUTELY NO OUTSIDE FOOD AND BEVERAGE MAY BE BROUGHT INTO THE BANQUET ROOMS.
The Lodge does not provide catering to the Family Group Shelter but a listing of local caterers may be supplied by calling the Sales Department at 229-768-2571.
The conference room that you select for your special event must be reserved for a total of eight (8) hours at a rental fee of $225.00. This allows sufficient time for your wedding or reception planner to setup decorations and/or entertainment.
You may choose from our menu selections for receptions or private meal. Our sales and catering department will be happy to work with you in planning any special menus that you have in mind.
All beer, wine, sodas, and alcoholic setups must be purchased through The Lodge. For your convenience, we offer two types of bar setups: A Host Bar provides all beverages charged through one Master Bill. A Cash Bar allows for guests to be responsible for the payment of their own beverages. All bars in the Queen City Hall and James E. Coleman Hall must be served by our licensed bartender at a charge of $50.00 for the first hour and $10.00 for each additional hour.
Alcoholic beverages may be served inside the Family Group Shelter but is not allowed outside of the Shelter on the park grounds. Guests are responsible for providing their own alcoholic beverages at the Family Group Shelter.
SET UP & PREPARATION
Florists, disc jockeys, bands, photographers, ministers, and cake decorators are welcomed to set up at any time on the day of yourevent.
The Family Group Shelter can be entered at 8:30 a.m. until 10:00 p.m. (E.S.T.). Guests must be out of the Family Group Shelter by10:00 p.m.. If you wish to use the Family Group Shelter the day before your scheduled event for rehearsal or decorating, the Shelter must be reserved for the additional day.
The Lodge welcomes rented items such as dance floors, arches, candelabras, special linens, lighting, chairs and chair coverings. It is the guest’s responsibility to arrange for delivery and pick up. Please contact your Sales Coordinator to help coordinate your planning and to receive a listing of rental company recommendations.
All weddings held in The Lodge will require a two-night minimum of at least 15 lodge rooms. No lodging is required with the Family Group Shelter rental. Your guests must make all lodge room reservations at least 30-days in advance of your wedding. Each reservation will be charged the first night’s lodging rate by credit card or advance payment at the time the reservation is made. Your Sales Coordinator will supply you with the necessary telephone numbers for your guests to call when making their reservations. If any unused rooms remain in your room block that were not released 30-days in advanced of your wedding, the payment for the unused rooms (plus applicable taxes) will be applied to your master account.
Outside ceremonies are allowed in the Park at no additional charge with prior approval from the Site Manager. The couple will need to write a letter explaining where they would like to have the ceremony and what their decorating plans are. The Lodge does not provide any chairs, tables or tents for the ceremony. It is important that the couple understands that Day Use Areas are open to the public and cannot be reserved or blocked off in any way. A ceremony at The Lodge has never been interrupted but undoubtedly people will be using the nearby picnic areas, restrooms, and beach area. It is vital that the resource and facilities not be damaged in any way.
One-half of the total estimated charges for your event will be due as a deposit upon signing the contract. Please note our cancellation policy that is outlined in the contract. Three weeks prior to your event, the balance of the estimated charges will be due. If we have not received full payment two weeks prior to your event, the event may be cancelled with no refund of deposits.